1）郵件稱呼：Hi + Name最常用；Dear colleagues最正式；

2）開篇：Add these as the first sentence would sound more friendly and social.

· I hope this email finds you well.

· I hope you are well.

· I hope all is well.

· I hope you had a good weekend.

· I hope you had a great trip.

· I hope you enjoyed the event.

3）丟擲主題：

· I am writing you to follow up on...

· I am writing to you with regards to/regarding/concerning/in connection with...

· I am contacting you to inform...

· This is just a quick note to...

· This is just a quick reminder...

· This email is just to let you know that...

· I am writing to ask/enquire/let you know/confirm/check/invite you to/to update you on/ask for a favor...

· I am writing to you about our last meeting/your presentation yesterday/our next event.

3）回覆對方郵件：

· Thank you for your email ...

· Thanks for your quick reply.

· Thanks for getting back to me so quickly.

· Thanks for your feedback on/your invitation/your suggestion

· Thanks for sending/asking about/attending

· As we discussed, I would like to send you...

· Thank you for letting me know.

· Thank you for the heads up.

· Thank you for the notice.

· Thanks for keeping me in the loop.

· Please keep me informed/posted/updated/in the loop.

4）道歉/歉意：

· Sorry it’s been so long since my last email.

· I apologize for the late response.

· Sorry for my late reply.

· Please accept our apologies for any inconvenience caused.

· I was sorry to hear about...

5）郵件附件：

· Please find [file] attached.

· Please see the information below for more details about...

· I"m enclosing [file]./ I’ve attached…/I’ve attached [file] for your review.

· I"m sending you [file] as a pdf file.

· Could you please sign the attached form and send it back to us by [date]?

· Here’s the [document] we discussed.

· Please take a look at the attached file./ Take a look at the [file] I"ve attached to this email.

6）查詢/請求：

· If possible, I"d like to know (more) about...

· Please find my two main questions below.

· It would be very helpful if you could send us/me...

· I was wondering if you could/if you would be able to...

· I"d really appreciate it if you could...

· I"d be very grateful if you could...

7）澄清/解釋

· I didn"t quite get your point about [something]. Could you be more specific?

· If you could please shed some light on this topic, I would really appreciate it.如果你能就這個話題闡述一下，我將不勝感激。

· Could you please clarify what you would like us to do about...? /In other words, would you like us to...

8）分享：

· Just a quick/friendly reminder that...

· Please note...

· Quick reminder...

· Thank you for sharing.

· I"d like to inform you that...

· Just a quick heads up -只是一個快速的提醒-

9）審批/獲許可/詢問是否可以：

· Please let me know if this is OK with you.

· Please let me know what you think.

· We just need the thumbs up/the green light. (=we"re waiting for approval)

· What are your thoughts (on this)?

· What do you think?

10）日程時間安排：

· I"d like to schedule a meeting on [day] if you are available/free then.

· I am available on [day], if that"s convenient for you.

· Would you be available on [day]? If so, I"ll send you an invite shortly.

· (Due to...) I"m afraid we need to reschedule/delay/postpone/put back/cancel/call off/move/rearrange our meeting.

· We are sorry to inform you that the interview/meeting scheduled for [day] will have to be rescheduled.

· Can you make it on [day]? If so, I"ll book accordingly.

· I"m afraid I can"t make it on [day]. How about...?

11）壞訊息：

· After careful consideration we have decided (not) to ...

· Unfortunately, I have to tell you that...

· I"m afraid that we can"t.../· I"m sorry but it"s out of my hands./ I"m afraid I won"t be able to...

· I"m sorry to tell you that...

· We regret to inform you that.../· I regret to inform you that (due to...) ...

12）全文結尾：

· Please let me know if this works/if you are available/if that sounds good/if you can/if you can help/if you need to reschedule...

· Looking forward to hearing from you soon.

· I look forward to seeing/meeting you.

· See you on Thursday/next week.

· Thanks./Thank you in advance./Thank you for everything.

· Any feedback you can give me on this would be greatly/highly/much appreciated.

· If you could have it ready by tomorrow/the end of next week, I would really appreciate it.

· I would appreciate your help in this matter.

· ... please feel free to contact me/to get in touch.

· ... please let me know.

· ... drop me an email/drop me a line.

13）角標祝福：

· Best regards,

· All the best,

· Best wishes,

· Cheers,

· Have a great weekend!

· Have a wonderful day!

郵件的開頭，在稱呼之後，通常會問候一下：1.Hope you are well.

2.Have not heard from you for a long time, hope everthing is going well with you.

3.How have you been recently?

4.How are you doing recently?

5.It was good to hear from you. I am very well, hope you are the same.

6.It is my great honor writing to you.

郵件的開頭，在稱呼之後，通常會問候一下：

1.Hope

you are

well.2.Have

not heard from you for a long time, hope everthing is going well with

you.3.How

have you been recently?

4.How

are you doing recently?

5.It

was good to hear from you. I am very well, hope you are the

same.6.It

is my great honor writing to you.視情況而定，如果是剛剛見過面，禮貌性的聯絡或總結，郵件可以從剛剛結束的聚會談起：1、It was such a good time we had at...2、It was my pleasure to meet you at ...3、Thank you for your hospitality. We had our best visit at ...4、We have arrived safely. Thank you for looking after us for the last two weeks.